Configuring the Office link

Before you begin

Compile a list of the Office property names used by your organization in title blocks. Note the TeamWork property name (and property set name) that corresponds to each Office property that you want to synchronize. Also for each Office property, note whether it should be read or written, or both. In effect, determine which application should control the value of that attribute, TeamWork or Office. When doing so, consider where the documents will originate from, imported from outside the vault (Office properties should be read) or created inside the vault with the aid of a wizard that prompts the user for document properties (Office properties should be written).

To configure Office property synchronization:

1. In Configurator, expand Environment in the configuration tree and select Application Link Settings. The settings for each link appear in property pages in the right pane.
2. Click the Office tab. The Office link’s settings page appears in the right pane.
3. Click the Edit button to modify the settings.

Tip    To export the settings file to your computer, click the Export button. This can be useful if you would rather edit the file in your favorite text editor. You can then copy your changes to the Clipboard and paste them into Configurator.

4. Locate the section of the file that contains the document property that you want to synchronize, for example, [SummaryInf].

Note    The property set section names are defined in the [PropertySets] section using the following syntax:

<COMPropertySetName>/<FMTID >=<PropertySetName>, <ProgID>

Under normal circumstances, the definition should not be edited. If necessary, only <PropertySetName>and its corresponding property set section name may be changed. For example, changing both occurrences of Custom to OfficeCustom.

5. For each document property, specify the TeamWork property set and property name to which you want it synchronized.

Note    The numbers shown following the document property names are IDs that resolve the property mapping when the application is localized into multiple languages.

Tip    You can find the names of property sets and properties on the Properties page of each document type, as described in Creating and editing document types.

Also specify a flag if the property should be read-only (RO) or write-only (WO). By default, properties are read/write. Use the following format for each property:

<OfficePropertySet.OfficePropertyName>=<BlueCieloPropertySet.BlueCieloPropertyName>,<Flag>

Note    Although TeamWork internal properties can be synchronized to Office properties, you should never attempt to update internal properties or errors can occur. Flag all properties linked to TeamWork internal properties as write-only (WO). Only write to TeamWork properties in the Custom property set.

6. Click OK to save your changes.
7. Test the link thoroughly by synchronizing each Office property. You can do this by changing the TeamWork property values for a document in the vault and Office property values in the same document and confirming that the synchronization occurs that way that you expect. You can manually synchronize properties with the TeamWork client applications as described in the BlueCielo TeamWork User’s Guide.